Procure to pay automation
Pay every supplier one way.
One invoice channel, matching by rules and exceptions owned by their cause, across every country and ERP.
- 33,600
- invoices a month
- 14 → 4
- invoice scenarios
- 5
- countries, one standard
1The problem
Why invoices still wait in accounts payable
Five ways to process the same invoice.
Invoices arrive as email PDFs, portal uploads, e-invoices and paper, and each site handles them its own way, so AP staff learn exceptions instead of one process.
Exceptions wait in AP; the cause is upstream.
Many holds come from a missing goods receipt or an unapproved service at a site, yet AP gets the exception and can only chase whoever caused it.
Suppliers email to ask when they get paid.
Suppliers can’t see invoice status, so they email and call AP for payment dates, and answering them eats the hours meant for clearing exceptions.
2How it works
How Boldr AI standardizes procure to pay
- 1
Map the scenarios
Every way an invoice arrives today.
- 2
Collapse to a standard
Keep, merge or eliminate each one.
- 3
Match by rules
Tolerances the CFO sets.
- 4
Route exceptions
To the owner of the cause.
3What you get
What the P2P redesign delivers
Invoice scenario matrix
Every way an invoice is processed today, each marked keep, merge or eliminate. In our building materials case, 14 scenarios came down to 4.
Exception taxonomy
Every reason an invoice stops, such as a price variance or a missing receipt, listed with the person or site that owns fixing that cause.
Tolerance rules
Price and quantity tolerances your CFO sets, so clean invoices post themselves with no person involved and only real variances reach a queue.
Cycle-time map
Days measured at each step from receipt to payment, showing where the time really goes, often in acceptance at the sites before AP sees the invoice.
Supplier channel plan
Suppliers grouped by tier and assigned e-invoice, portal or document capture, so invoices arrive as data wherever the supplier can send it.
P2P block in CFO tower
A procure to pay view inside the CFO tower with first-pass yield, cost per invoice and exception aging, reviewed with the owner of each cause.
Next step
Scope your first P2P sprint
Define the scope in minutes. We turn your answers into a focused Value Discovery Sprint.
Scope your sprint
in three questions.
Pick the capability. Your answers tell us where a Value Discovery Sprint would look first; a value consultant comes back with a proposed scope.
Your readout
Your answers shape the scope.
A sprint would likely look first at:
- Invoice scenarios to retire
- Exceptions by cause
- Days lost in the close
Questions
Where is the procure to pay bottleneck usually?
In Boldr AI’s procure to pay work, the bottleneck usually sits before accounts payable, in goods and service acceptance at the sites. The exception taxonomy routes each hold to the site that owns it, so AP stops chasing.
Do we need a new ERP to standardize procure to pay?
No, Boldr AI runs the procure to pay standard on the ERPs you already have. Suppliers submit invoices and check payment status through Portico, and Workflow routes each exception to its owner, whichever ERP posts the invoice.